Easter 2020 Exam Arrangements

As the Disabled Students’ Campaign, we’ve put together the information we have received from university, department and college bulletins on exam arrangements for Easter 2020.

Plain text below. If the 5 infographics below are not the right size for you to read comfortably, you can either zoom in and out using your browser, or scroll down to the bottom of this page where the same information is copied out in plain text, with headings and sub-headings clearly marked.

The document we used to collate the information from various sources can be viewed here. The order of images is: all students 1, all students 2, finalists, non-finalists, EAMC.

We will keep updating this page with new information if we receive it. This page was last updated 20/05/20 18:00 BST to make small wording changes and to clarify that information about complaints will soon be sent to students.

If anything is not clear, please contact us for clarification using the contact info here.

 

Definition of terms:

EAMC: Exam Access and Mitigation Committee, responsible for decisions on exam adjustments

SUAS: Students’ Unions’ Advice Service, free and independent advice on and help with uni processes

AMA: Alternative Mode of Assessment, a different exam format for when standard adjustments like extra time do not put you on an even playing field, guide available via AMA link

DRC: Disability Resource Centre, the university department who help with accessing adjustments and other support; their guidance on Remote Teaching and Learning is here

CCTL: Cambridge Centre for Teaching and Learning, whose guidance for remote teaching is available here

DDH: Declared to have Deserved Honours, given in final-year instead of a class if you didn’t pass or vastly underperformed, mentioned in Exam Allowance guide

Exam Allowance: see guide here

 

 

 

 

 

 

Plaintext

All students 1

Disabled Students’ Campaign
Exam information for Easter 2020
Info for all

class list + transcript

class lists will not be published for any year although will be sent to colleges

any paper that is formative or cancelled will appear on your transcript as evidence of teaching and listed as having ‘no recorded marks’

all student transcripts will have a statement indicating the 19/20 year as affected by COVID-19

timetable

central CamSIS timetable were published 6th May

only includes summative exam of 24 hrs or less and some formative exams of the same length (department dependent)

remaining exams are scheduled by department and the central university will not have a list of these

blind codes

students don’t need to know their personal exam code before the assessment and will be informed of it on Moodle

complaints

The complaints office is preparing advice to be issued this term advising students of procedure if they have concerns due to the strikes and/or COVID-19.

exam timings

3 hour exams:

Only for a few technical subjects, your existing extra time should apply as normal. If you have extra time, the university will have been in contact with your college

5 hour exams:

These start at midday (BST), but if this time will cause you ‘significant disadvantage’, you can apply for accommodations.

You’re expected to work for 3 consecutive hours (or your normal exam time) within that window. Some department have said your normal time limit will be strictly enforced, but your department can only see when paper was submitted, only the central university can see how long you spent, and submissions will have a short grace period.

If there is a concern with your timing this will be raised first to college, and then, only if there is further concern, there may be a disciplinary investigation

24 hour exams:

Start at midday (BST)

You should not work for any longer than you usually would in an exam, but that time doesn’t need to be consecutive. The exam period is longer to accommodate different time zones, extra time students and allow for technical difficulties. To try and prevent you spending too long on an exam, there will be a maximum word limit.

All exams:

All centrally organised Moodle exams allow you to submit an hour after the window closes, but it will be marked as late.

 

All students 2

Disabled Students’ Campaign
Exam information for Easter 2020
Info for all: exam logistics

accessing papers

Centrally managed exams will be in a folder on Moodle, with question greyed-out 72 hours before exam begins

Check you have access to this, if not contact your department and moodlehelp@uis.cam.ac.uk if you can’t access it

If you are in a different time zone, you should update your Moodle time zone, so exam start and finish times are shown in your local time

If there is an error in a paper discovered once the exam has begun, your department cannot circulate any information about it; the questions will be disregarded in marking or will be treated with discretion by examiners to ensure fairness and consistency

submitting confirmation

submission has been tested with screen readers and does work

if you are concerned that your Moodle submission didn’t work, there will be an email address provided where you can email your submission to make sure 

Exam Confirmation Forms won’t be sent to colleges or students for exams this Easter term

writing and submitting typed papers

upload it as a Word document or a PDF, or submit text directly on Moodle

however, this should be typed up elsewhere and pasted in, so your work isn’t lost due to technical issues with Moodle

check with your department if you would like to handwrite your exam

writing and submitting handwritten papers

if you handwrite, you can scan written work with a scanner or mobile app, and submit it as a PDF, but handwritten formulae and diagrams may be submitted as photos

the University Information Service has an information course on scanning papers, and you can practise uploading scans, and see if they’re legible

if your scan is illegible due to handwriting/ image quality, you will be asked to resubmit your exam and the new and old uploads will be checked, and although it will be marked as usual, your department will have to conduct a follow up interview and may have to investigate further

can’t sit your exams?

if you cannot sit assessments you must inform your college tutor ASAP

if you’re a non-finalist sitting a formative exam, you should be allowed to progress to the next academic year, without needing an application to the EAMC. evidence thresholds are reduced at the moment, and COVID-19 related illness/bereavement can be self-certified

if you’re a finalist or sitting a summative exam, you should ideally inform your college at least 48 hours before the exam begins, if not possible then within 24 hours of the exam ending. if your subject is running exams in the second period, you will be automatically enrolled and will be required to sit these. if you can’t sit exams in either period, your college must submit a warning to the EAMC, and your application for allowances will be considered, but this must be detailed and have medical evidence

 

Finalists

Disabled Students’ Campaign
Exam information for Easter 2020
Info for finalists

extra time

existing extra time & rest breaks are included in most exam windows – if they aren’t, the university is in contact with your college

new arrangements are needed for any new extra time in 3hr and 5hr exams – your tutor needs to apply to the EAMC

for 24hr exams, you only need to apply if you need more than 24hrs.

extensions

this term, coursework, dissertations and essay extensions are decided by your department, your college tutor will need to apply to them on your behalf

if you were ill/caring for someone who was ill, but now you can work, you do not need any evidence to get an extension

if you cannot complete your work whilst at home, you should be offered time to complete it when the uni is fully operational again OR if this is not possible, you will have to apply to the EAMC to be classed without the coursework

other

spelling & grammar warnings

existing warnings are still in place

if you need a new warning, your tutor can apply to the EAMC, or can submit an exam warning 

alternative modes of assessment

existing AMAs: the uni has contacted your college

new AMAs: applications take months, and might not be ready for the first exam period – discuss with your tutor whether this is the right option for you, or whether you can try to implement the same adjustments through a simpler EAMC application

assistive tech & ergonomic aids

existing arrangements are still in place

if you think you need new equipment or software, email the DRC with the subject line ‘query regarding assessment and assistive technology’

can’t sit exams?

If you can’t sit exams in Easter, tell your tutor why at least 48 hours before the exam begins. if you didn’t inform college you before the exam began, tell your college as soon as possible. you will be automatically enrolled for the second exam period

the EAMC will consider cases for allowances if the second sit is unlikely to be an option for you, but your application will need to be detailed and have some medical evidence (i.e. from your GP)

safety net

standard safety net

your safety net will be activated if you pass your exams, but perform worse than last year. this should be done by your department

if you fail, you will have to apply to the EAMC for a reconsideration or an allowance

if you are on double time, your safety net is from your last completed year, and will apply for your final year, whether it ends in 2020 or 2021

reconsideration/retrospective safety net

you can apply for reconsideration up to 3 months after receiving your grades. outcomes such as disregarding one paper or DDH are often given 

reconsideration is based on supervision reports, college letter, and any medical evidence you can obtain (i.e. GP letters whilst the services are still operational)

the result of the process should be sent to your college within a week or a fortnight after the EAMC meeting, and you should be able to graduate at the normal time

worried? the EAMC advises you contact your college tutor/senior tutor and GP, to document your issues, even if they don’t reply

Concerns? Contact your tutor or the DRC

 

Non-finalists

Disabled Students’ Campaign
Exam information for Easter 2020
Info for non-finalists

extra time

existing extra time & rest breaks are included in most exam windows – if they aren’t, the university is in contact with your college

new arrangements are needed for any new extra time in 3hr and 5hr exams – your tutor and department may be able to resolve this without applying to the EAMC.

for 24hr exams, your department should be able to give you extra time if you need more than 24hrs.

extensions

this term, coursework, dissertations and essay extensions are decided by your department, your college tutor will need to apply to them on your behalf

if you were ill/caring for someone who was ill, but now you can work, you do not need any evidence to get an extension

if you cannot complete your work whilst at home, you should be allowed to progress without finish it

alternative modes of assessment

the university has contacted your college if you have an existing AMA

applications for new AMAs take months, and might not be ready for exams this year

you may be able to implement the same adjustments through your department, or be allowed to progress without sitting exams

can’t sit exams?

If you can’t sit exams in Easter, tell your tutor why at least 48 hours before the exam begins. if you didn’t inform college you before the exam began, tell your college as soon as possible

you should be allowed to progress without sitting exams by your tutor, who will tell your department

other arrangements

assistive tech & ergonomic aids

existing arrangements are still in place

if you think you need new equipment or software, email the DRC with the subject line ‘query regarding assessment and assistive technology’

spelling & grammar warnings

existing warnings are still in place

if you need a new warning, your tutor can apply to the EAMC, or can submit an exam warning 

Concerns? Contact your tutor or the DRC

 

EAMC

Disabled Students’ Campaign
Exam information for Easter 2020
What is the EAMC?

exam access & mitigation

EAMC is the university’s Exam Access and Mitigation Committee. This is the committee who is responsible for deciding on exam adjustments, alternative modes of assessment and exam allowances such as disregarding a paper or awarding Declared to have Deserved Honours (DDH) in lieu of a degree class

applications are still being accepted and will be heard on the meeting dates available on the EAMC website:

https://www.student-registry.admin.cam.ac.uk/about-us/EAMC

how to contact

in most cases, applications to the EAMC are made through the tutor who applies to EAMC as detailed in the EAMC guides on their website

if your tutor is not supportive, is not replying or is obstructive, keep any email records of this. you can apply through another college tutor or the senior tutor. again, keep email records of your attempts to contact them.

if it is not possible to apply through college, SUAS can help you apply:

https://www.studentadvice.cam.ac.uk/

changes this year

for Easter 2020, departments are now responsible for:

– extensions for dissertations, coursework and essays

– extensions for exams longer than 24hrs

as usual EAMC is responsible for:

– new applications for exam allowances in marking for summative exams

– new applications for exam adjustments where this is not already built into the new exam format

– new applications for AMA

do I need to make a new application?

for exams in a 3 and 5hr period where you are meant to take 3hrs only, your department will know about you having extra time and rest breaks, so you should take the time you have been awarded

for exams of 24hrs+, it’s anticipated that with the obligatory word limit, students won’t be able to work for significantly more than 3hrs, so the extra time is already built in

if you need a new adjustment or new alternative mode of assessment, then you will need to make a new application

timescales

the decision process should take between a week and a fortnight after the EAMC meet

if you achieve a 3rd or higher in your exams and have a higher safety net, your safety net class will be awarded automatically, no application needed

you can apply for reconsideration up to 3 months after receiving your grades. reconsideration is done case-by-case, based on supervision reports, college letters, and usually specialist medical evidence, but the evidence thresholds for medical evidence are relaxed at the moment, and GP letters will be accepted if you can acquire them. you should be able to graduate at the normal time.

other cases

the university will have already contacted your college if:

– you already have extra time awarded, and you would normally exceed 5 hours for a 3 hour exam

– you already have been awarded an Alternative Mode of Assessment

for finalist Double Time students, your second year class will be your safety net whether you are classed in 2020 or 2021

N.B. EAMC online guides not (yet) updated for ET20

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